TENANT MOVE-OUT INFORMATION
Dear ________________________________________,
We hope you have enjoyed living here. Before vacating, be sure to thoroughly vacuum the floors and have
them “professionally cleaned”, clean the walls, kitchen cabinets, stove and oven, refrigerator (which should be
emptied of food, turned off, with the door left open), kitchen, bathroom sink, bathtubs, showers, toilets,
plumbing, and fixtures. Please be sure to remove all personal items from the unit before fully vacating.
Once you have cleaned your unit (returned it to it’s condition it was upon move in), and removed all your
belongings, contact us to arrange for a walk-through inspection and to return the…
• House keys _______
• Mailbox keys _______
• Pool keys _______
• Garage door openers _______
• Gate Opener _______
We will mail your security deposit to your forwarding address you provided, less any lawful deductions for
the cost of necessary cleaning and repairs of damage in excess of ordinary wear and tear. We will return your
deposit balance, and an itemization of any charges, within 21 days after you move out. Please be sure to
provide us with your forwarding address before you vacate the premises.
If you have any questions, please contact us at [INSERT YOUR COMPANY EMAIL ADDRESS HERE],
or [INSERT YOUR COMPANY PHONE NUMBER HERE].
Sincerely,
[INSERT YOUR COMPANY NAME HERE]
DEPOSIT INFORMATION
If you find yourself reading this letter, you have most likely given us written notice of your intent to move out
of one of [INSERT YOUR COMPANY NAME HERE] s’ managed properties. We have provided you with
this letter to help your move-out proceed smoothly and to insure that you do not forget anything that would
impact your deposit.
1. That a 30 Day Notice of Intent to Vacate is required by Section 1946 of California Civil Code for
month-to-month tenancies and by the Lease Agreement for fixed-term tenancies.
2. For Residents on a fixed-term lease, a 30 Day Notice of Intent to Vacate does not relinquish Resident
from any obligation of the lease, including payment to the end of the lease term.
3. Resident’s possession of the apartment remains in effect until all belongings are removed and all keys
returned.
4. Except as provided by law, rent is due and payable up to and including the final date of possession, or
thirty (30) days after service of this notice to Manager, whichever is later.
5. Resident cannot use the security deposit as last month’s rent. Rent is payable through the termination
of the tenancy.
6. The carpets must be vacuumed and “professionally cleaned”. By this we mean a licensed and insured
professional carpet cleaning company using a high performance steam unit and not one rented from a
grocery store. A receipt from a professional carpet cleaning company must be turned in to [INSERT
YOUR COMPANY NAME HERE] if you use your own carpet cleaning professional.
7. Make sure that any yard cleanup or landscape maintenance that you are responsible for is done before
you vacate. If is left undone, we will have to have it done at your expense and deducted your deposit.
8. The best way to prepare for a move-out is to refer to your move-in inspection report and try to leave
the unit in the same or better condition than you received it. The most common problems we find are
dirty stoves, damaged blinds, broken or missing switch plates and/or outlet covers, holes in doors and
walls, and personal items left behind.
9. Once keys are returned, you will not be able to re-enter the unit to clean or correct any overlooked
repairs. Please make sure to have everything complete prior to returning keys to [INSERT YOUR
COMPANY NAME HERE].
CLEANING CHECKLIST
General
o Vacuum ALL Carpet Areas
o Window Sills/Slider Tracks
o Clean Windows & Window Coverings/Blinds
o Baseboards
o Dust Plant Shelves
o Cobwebs
o Ceiling Fans
o Change Furnace Filter
o Outlet/Switch Covers
o Walls: Wash Where Needed
o Door Frames & Doors
Bathrooms
o Inside/Outside Cabinets
o Shower Door (if applicable)
o Shower/Tubs
o Sinks
o Toilets (Base, Bowl, Etc)
o Drawers: Inside & Out
o Sweep & Mop Floor
o Medicine Cabinet
o Mirror
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